WISEid

Please share your ideas and suggestions to DPI on how the WISEid system should work.
Caution: This is a public forum. Do not include any student identifiable information. Inappropriate content will be removed.

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  1. Updating a person should only be done by agencies with an active reporting association

    Changing (Updating or editing) a name, DOB or gender should only be performed by users from agencies that have an unconflicted and current association established in a collection.

    staff as an example: a contract record should exist in the staff collection that established an association between the person and the Agency before that person can be edited by that agency.

    Students would need an enrollment record in the student collection.

    This suggestion basically mimics the current behavior of WSLS

    44 votes
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    6 comments  ·  Business Rules  ·  Flag idea as inappropriate…  ·  Admin →

    Towards the end of 16-17 we sent a request to SIS vendors to change their downloads of Person Upload data to provide an option or default to only including Students/Staff that are enrolled in the current school year. This should effectively complete the requested solution. If your vendor doesn’t allow limiting your Person Upload to just current year staff/students please submit a help desk ticket with your vendor to remind them to implement this requested change.

  2. Email notification when a message/change request needs my attention

    When a message/change request comes to my agency, I would love an email notification. Often times the seven days has come and gone before I even have a chance to see it.

    37 votes
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    0 comments  ·  Automation  ·  Flag idea as inappropriate…  ·  Admin →

    We have completed this finally. There are a few rough edges we are fixing in the next month or so, but the system is up and running. You can subscribe to emails from the WISEid/WISEstaff Admin Menu \ Agency Notifications page. Please suggest new ideas if there is any activity we currently don’t monitor that you want to get notifications for.

  3. Download files of WISEids should provide Educator Entity/File Number for licensed persons

    To provide additional "Hard" matches for importing WISEid files into the school Districts HR or SIS systems, the Educator File Number should be provided on Persons that have them.

    This could help import data in a number of situations. a specific example is where a district has separate HR and SIS software packages that do not share a local id (Employee or Payroll Number) across them. When either system could generate a state report including Educators, the WISEid will need to be loaded into both systems. DPI is recommending that the HR system be the system of record for managing…

    26 votes
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    2 comments  ·  File Layouts  ·  Flag idea as inappropriate…  ·  Admin →
  4. Updating a person should only be done by districts with a Local_Row_key Association

    Changing (updating or editing) a persons Name, DOB, and Gender would only be editable by users from districts that have established a relationship with that person.

    19 votes
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    0 comments  ·  Business Rules  ·  Flag idea as inappropriate…  ·  Admin →

    Any changes to the main name (legal name) and birthdate go through our Change Request approval process. Any district with a Local Person ID attached to the person can deny the change and comment on within 7 days of the original request. Additionally, we have created Notifications in the Notification module for these when they are created.

  5. Allow District-to-District transfer of students

    Districts could send/request students based on WISEid by flagging them for transfer and an accept/reject process. This would help avoid data errors and duplicate data entry.

    14 votes
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    3 comments  ·  Automation  ·  Flag idea as inappropriate…  ·  Admin →
  6. Once a WISEid generated it should never be invalid

    Districts should not need to delete or update a WISEid that is merged with other records. Both IDs should remain valid so that school staff are no longer concerned with getting lists of WISEids to change from DPI.

    This would not eliminate all manual updates as splitting an improperly matched WISEid would still require at least one district to update its records. However the local_row_key could be used to assist in those scenarios.

    11 votes
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    0 comments  ·  Match Review  ·  Flag idea as inappropriate…  ·  Admin →

    We don’t require you to update the deactivated WISEid in the WISEid system. If you search by it or attempt to update it you will get the active WiSEid to make changes. However, WISEdata Collections system does require you to update the WISEid if the person is in the current year’s collections. In WISEid we recommend at least updating current students and staff to the latest update and have reports to find these. However, its not a requirement for the WISEid system to function.

  7. Name Changes in WISE Staff

    When a staff member changes their last name, it would be nice to have an easy way to change it in WISE Staff.

    8 votes
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    0 comments  ·  Match Review  ·  Flag idea as inappropriate…  ·  Admin →
  8. Shared Staff between Districts

    How are the staff IDs going to work between districts that share staff - such as substitute teachers and coaches? Will there be a database where we can look up these numbers? This will be a nightmare otherwise.

    7 votes
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    1 comment  ·  Flag idea as inappropriate…  ·  Admin →
  9. Missing Entity IDs

    Please add the ability to update/add Entity ID's that are missing. Currently the only way to fix for a few is to upload another person file which is a lot of work for only a few missing records. Thanks.

    7 votes
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    2 comments  ·  Screens/User Interface  ·  Flag idea as inappropriate…  ·  Admin →
  10. New Staff ID numbers

    Why are the staff IDs changing? Why would we need to use a new number instead of the license number of entity number already in existence? Our Skyward systems already have this information and if it is encouraged that we upload from Skyward - there is no spot for some type of a new Staff ID? This would require manual input for every employee!

    5 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
    completed  ·  Jeffery Post responded

    You will not need to hand enter WISEid’s into your local system. The process will work much like WSLS. You will first generate a file out of your local system. Next you will upload this file to the WISEid application and wait for it to process. Finally you will retrieve a result file that you import into your local system that will populate the WISEid.

    Skyward has assured DPI that the have a field ready to store the WISEid that is separate from the Entity number.

    Both number are necessary due to differing requirement for persons to that need to be licensed and which persons are reported in the Staff collection.

  11. link from school name to school Contacts

    Messages and Change Requests. Make the school districts involved a link to their contact information from the request screen.

    5 votes
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    1 comment  ·  Screens/User Interface  ·  Flag idea as inappropriate…  ·  Admin →
  12. One Match Request Per WiseId

    If a student is already on the change request list, don't add another request. Match on WiseId

    4 votes
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    1 comment  ·  Business Rules  ·  Flag idea as inappropriate…  ·  Admin →
  13. Button consistency

    Under Results, the Error and Match buttons do not look like buttons, but the little letter icon to the far left does. The buttons should be more consistent.

    - comment from Waunakee during helpdesk call

    4 votes
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    0 comments  ·  Automation  ·  Flag idea as inappropriate…  ·  Admin →
  14. Name Change for Case Only

    Can you eliminate name change requests when the only difference is a change in case? We're asked to approve a difference between an "old value" of SMITH and a "new value" of Smith. Unless case is important, it would be nice not to see those!

    4 votes
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    0 comments  ·  Match Review  ·  Flag idea as inappropriate…  ·  Admin →
  15. WISEid enhancement to Requesting/Dependent Agency

    I would like to see an enhancement to the WISEid for Requesting Agency and Dependent Agency to be listed alphabetically rather than by LEA #. Most users do not know (or care) what another agency LEA # is, they want to find the agency in a quick and fast manner, hence alphabetically.

    Thanks!

    4 votes
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    0 comments  ·  Screens/User Interface  ·  Flag idea as inappropriate…  ·  Admin →
  16. Easy access to applications

    Please allow the ability to switch back and forth between the WISEid application and the WISEdata portal.

    4 votes
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    1 comment  ·  Screens/User Interface  ·  Flag idea as inappropriate…  ·  Admin →
  17. Staff and Student Indicators on Screens

    On the Change Request screen and the WISEid Edit Screen, indicate if it is for a staff or student. Spent several minutes trying to locate the person in our SIS only to find out they were a staff member. Not everyone deals with both student and staff.

    4 votes
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    0 comments  ·  Screens/User Interface  ·  Flag idea as inappropriate…  ·  Admin →
  18. Creating a New WISEid

    Suggestion sent in by River Valley School District:

    When creating a new WISEid, it would be helpful for the WISEid # to display after all information is entered and saved. Currently, I have to re-search for the person to get the ID#. (Unless I'm missing a step somewhere) Thanks for considering an update.

    3 votes
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    0 comments  ·  Automation  ·  Flag idea as inappropriate…  ·  Admin →
  19. Local Person ID should be mandatory

    In order to better leverage benefits provided by the local_row_key and to simplify DPI development efforts is it feasible to require a local_row_key be provided.

    2 votes
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    2 comments  ·  Business Rules  ·  Flag idea as inappropriate…  ·  Admin →
    completed  ·  Jeffery Post responded

    With the expansion of the WISEid Local PersonID is not required by the system.

  20. 2 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
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