WISEid

Please share your ideas and suggestions to DPI on how the WISEid system should work.
Caution: This is a public forum. Do not include any student identifiable information. Inappropriate content will be removed.

I suggest the WISEid system...

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  1. Updating a person should only be done by agencies with an active reporting association

    Changing (Updating or editing) a name, DOB or gender should only be performed by users from agencies that have an unconflicted and current association established in a collection.

    staff as an example: a contract record should exist in the staff collection that established an association between the person and the Agency before that person can be edited by that agency.

    Students would need an enrollment record in the student collection.

    This suggestion basically mimics the current behavior of WSLS

    44 votes
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      6 comments  ·  Business Rules  ·  Flag idea as inappropriate…  ·  Admin →

      Towards the end of 16-17 we sent a request to SIS vendors to change their downloads of Person Upload data to provide an option or default to only including Students/Staff that are enrolled in the current school year. This should effectively complete the requested solution. If your vendor doesn’t allow limiting your Person Upload to just current year staff/students please submit a help desk ticket with your vendor to remind them to implement this requested change.

    • Name Changes in WISE Staff

      When a staff member changes their last name, it would be nice to have an easy way to change it in WISE Staff.

      8 votes
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        0 comments  ·  Match Review  ·  Flag idea as inappropriate…  ·  Admin →
      • Shared Staff between Districts

        How are the staff IDs going to work between districts that share staff - such as substitute teachers and coaches? Will there be a database where we can look up these numbers? This will be a nightmare otherwise.

        7 votes
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          1 comment  ·  Flag idea as inappropriate…  ·  Admin →
        • Missing Entity IDs

          Please add the ability to update/add Entity ID's that are missing. Currently the only way to fix for a few is to upload another person file which is a lot of work for only a few missing records. Thanks.

          7 votes
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            2 comments  ·  Screens/User Interface  ·  Flag idea as inappropriate…  ·  Admin →
          • New Staff ID numbers

            Why are the staff IDs changing? Why would we need to use a new number instead of the license number of entity number already in existence? Our Skyward systems already have this information and if it is encouraged that we upload from Skyward - there is no spot for some type of a new Staff ID? This would require manual input for every employee!

            5 votes
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              0 comments  ·  Flag idea as inappropriate…  ·  Admin →
              completed  ·  Jeffery Post responded

              You will not need to hand enter WISEid’s into your local system. The process will work much like WSLS. You will first generate a file out of your local system. Next you will upload this file to the WISEid application and wait for it to process. Finally you will retrieve a result file that you import into your local system that will populate the WISEid.

              Skyward has assured DPI that the have a field ready to store the WISEid that is separate from the Entity number.

              Both number are necessary due to differing requirement for persons to that need to be licensed and which persons are reported in the Staff collection.

            • link from school name to school Contacts

              Messages and Change Requests. Make the school districts involved a link to their contact information from the request screen.

              5 votes
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                1 comment  ·  Screens/User Interface  ·  Flag idea as inappropriate…  ·  Admin →
              • One Match Request Per WiseId

                If a student is already on the change request list, don't add another request. Match on WiseId

                4 votes
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                  1 comment  ·  Business Rules  ·  Flag idea as inappropriate…  ·  Admin →
                • Button consistency

                  Under Results, the Error and Match buttons do not look like buttons, but the little letter icon to the far left does. The buttons should be more consistent.

                  - comment from Waunakee during helpdesk call

                  4 votes
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                    0 comments  ·  Automation  ·  Flag idea as inappropriate…  ·  Admin →
                  • WISEid enhancement to Requesting/Dependent Agency

                    I would like to see an enhancement to the WISEid for Requesting Agency and Dependent Agency to be listed alphabetically rather than by LEA #. Most users do not know (or care) what another agency LEA # is, they want to find the agency in a quick and fast manner, hence alphabetically.

                    Thanks!

                    4 votes
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                      0 comments  ·  Screens/User Interface  ·  Flag idea as inappropriate…  ·  Admin →
                    • Easy access to applications

                      Please allow the ability to switch back and forth between the WISEid application and the WISEdata portal.

                      4 votes
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                        1 comment  ·  Screens/User Interface  ·  Flag idea as inappropriate…  ·  Admin →
                      • Creating a New WISEid

                        Suggestion sent in by River Valley School District:

                        When creating a new WISEid, it would be helpful for the WISEid # to display after all information is entered and saved. Currently, I have to re-search for the person to get the ID#. (Unless I'm missing a step somewhere) Thanks for considering an update.

                        3 votes
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                          0 comments  ·  Automation  ·  Flag idea as inappropriate…  ·  Admin →
                        • Local Person ID should be mandatory

                          In order to better leverage benefits provided by the local_row_key and to simplify DPI development efforts is it feasible to require a local_row_key be provided.

                          2 votes
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                            2 comments  ·  Business Rules  ·  Flag idea as inappropriate…  ·  Admin →
                            completed  ·  Jeffery Post responded

                            With the expansion of the WISEid Local PersonID is not required by the system.

                          • 2 votes
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                              0 comments  ·  Flag idea as inappropriate…  ·  Admin →
                            • File Layouts on Google+

                              I am assuming the file layouts posted last week are for the export files from our HR system. Can you also post on the website the file layout for the result file of WISEids we will be able to download?

                              2 votes
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                                1 comment  ·  File Layouts  ·  Flag idea as inappropriate…  ·  Admin →
                              • Error Help

                                It would be helpful to know what data fields are missing when getting this error message upon uploading a file to WISEid: Unexpected Data in File Detected. Please Verify that the File Has Complete Rows of Data Before Attempting to Re-Submit.

                                1 vote
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                                  1 comment  ·  Flag idea as inappropriate…  ·  Admin →
                                • Thanks!

                                  I am not sure who this should go to - so please route. I think that the report submission went so much better this year! When everything is 100% the way it should be, it will be very easy to use. I also liked being able to print out the report for my files. Thank you for the hard work.

                                  1 vote
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                                    completed  ·  1 comment  ·  Screens/User Interface  ·  Flag idea as inappropriate…  ·  Admin →
                                  • Link to Google Community

                                    It is probably on here somewhere but could you add a link to the WI DPI WISEdata discussion community on Google? Maybe under the help tab? I had trouble finding it this afternoon.

                                    1 vote
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                                      1 comment  ·  Automation  ·  Flag idea as inappropriate…  ·  Admin →
                                    • Instead of requiring birth city, make it optional.

                                      Birth certificates do not always give the city of birth. Many birth certificates only list county. Requiring this information means creating additional records be kept because the annotated birth certificate should be what is on the birth certificate, not what you verbally ask a parent.

                                      1 vote
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                                        1 comment  ·  DPI Policy  ·  Flag idea as inappropriate…  ·  Admin →
                                      • WISE Id creations

                                        New principal to Wisconsin. Would someone give me step by step instructions for creating Wise Ids for new students in my building please?

                                        1 vote
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                                          0 comments  ·  Flag idea as inappropriate…  ·  Admin →

                                          Hello,

                                          Please check the WISEid Help page on the DPI web site. Here you will find a user guide, quick start guides and videos explaining the WISEid process. Simply click the Help icon in the green tool bar at the top of the WISEid application, or visit this link: https://dpi.wi.gov/wisedata/help/wiseid. In addition, the 12 CESA’s will be holding WISEdata trainings soon that will cover this and other topics. To view the calendar of WISE-related events click here— https://dpi.wi.gov/wisedata/events/upcoming.

                                          Thank you!

                                        • WISEid Quick Reference Guide

                                          In the WISEid Quick Reference, it shows this URL: https://uaapps.dpi.wi.gov/secure/

                                          Can you put the current URL in that documentation? Thanks!

                                          1 vote
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                                            completed  ·  0 comments  ·  Flag idea as inappropriate…  ·  Admin →
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