WISEid

Please share your ideas and suggestions to DPI on how the WISEid system should work.
Caution: This is a public forum. Do not include any student identifiable information. Inappropriate content will be removed.

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  1. Help Desk Link

    Put a link to the "Help Desk Ticket" on both WISEid and WISEstaff.

    14 votes
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    0 comments  ·  Screens/User Interface  ·  Flag idea as inappropriate…  ·  Admin →
    completed  ·  Joshua Roy responded

    WISEid and WISEstaff now have a link to ‘Open a Help Ticket’ that can be found under the Need Help? menu.

  2. Staff and Student Indicators on Screens

    On the Change Request screen and the WISEid Edit Screen, indicate if it is for a staff or student. Spent several minutes trying to locate the person in our SIS only to find out they were a staff member. Not everyone deals with both student and staff.

    4 votes
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    0 comments  ·  Screens/User Interface  ·  Flag idea as inappropriate…  ·  Admin →
    completed  ·  Joshua Roy responded

    We added filters on the Message and Change Request for Staff vs Students now so you can focus on just those. On the WISEid Edit Screen we have the Local Person ID section which shows for agencies if its staff or student. We also include that info when you search for a person now in the results.

  3. Allow District-to-District transfer of students

    Districts could send/request students based on WISEid by flagging them for transfer and an accept/reject process. This would help avoid data errors and duplicate data entry.

    14 votes
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    3 comments  ·  Automation  ·  Flag idea as inappropriate…  ·  Admin →
    completed  ·  Joshua Roy responded

    Change Request system does this currently as long as you vote to deny a change request in 7 days it is blocked.

  4. WISE Id creations

    New principal to Wisconsin. Would someone give me step by step instructions for creating Wise Ids for new students in my building please?

    1 vote
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    completed  ·  0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  5. Name Change for Case Only

    Can you eliminate name change requests when the only difference is a change in case? We're asked to approve a difference between an "old value" of SMITH and a "new value" of Smith. Unless case is important, it would be nice not to see those!

    4 votes
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    0 comments  ·  Match Review  ·  Flag idea as inappropriate…  ·  Admin →
  6. link from school name to school Contacts

    Messages and Change Requests. Make the school districts involved a link to their contact information from the request screen.

    5 votes
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    1 comment  ·  Screens/User Interface  ·  Flag idea as inappropriate…  ·  Admin →
    completed  ·  Joshua Roy responded

    We now have this in place on the Message and Change Request page and also other places in the application where the Agency Name is listed.

  7. Email notification when a message/change request needs my attention

    When a message/change request comes to my agency, I would love an email notification. Often times the seven days has come and gone before I even have a chance to see it.

    37 votes
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    0 comments  ·  Automation  ·  Flag idea as inappropriate…  ·  Admin →
    completed  ·  Joshua Roy responded

    We have completed this finally. There are a few rough edges we are fixing in the next month or so, but the system is up and running. You can subscribe to emails from the WISEid/WISEstaff Admin Menu \ Agency Notifications page. Please suggest new ideas if there is any activity we currently don’t monitor that you want to get notifications for.

  8. Easy access to applications

    Please allow the ability to switch back and forth between the WISEid application and the WISEdata portal.

    4 votes
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    1 comment  ·  Screens/User Interface  ·  Flag idea as inappropriate…  ·  Admin →
    completed  ·  Joshua Roy responded

    Now when you click the Exit button you have option to “Go to DPI Secure Home” where you can easily go to any of the DPI Applications you have access to including WISEdata Portal.

  9. Name Changes in WISE Staff

    When a staff member changes their last name, it would be nice to have an easy way to change it in WISE Staff.

    8 votes
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    0 comments  ·  Match Review  ·  Flag idea as inappropriate…  ·  Admin →
    completed  ·  Joshua Roy responded

    We now have an Edit button in WISEstaff Staff Edit page that takes you directly to the person to make edits to name and demographics.

  10. WISEid enhancement to Requesting/Dependent Agency

    I would like to see an enhancement to the WISEid for Requesting Agency and Dependent Agency to be listed alphabetically rather than by LEA #. Most users do not know (or care) what another agency LEA # is, they want to find the agency in a quick and fast manner, hence alphabetically.

    Thanks!

    4 votes
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    0 comments  ·  Screens/User Interface  ·  Flag idea as inappropriate…  ·  Admin →
    completed  ·  Joshua Roy responded

    This has been fixed so the drop downs are sorted alphabetically.

  11. Last Enrollment Information History

    In Last Enrollment Information, it was helpful to have the movement of the student all the years in school? Right now you can only see the Last Enrollment Information. It helps me as a Registrar, especially when the parents don't tell you all the schools the students have attended and trying to get records. It helps at the High School level with suspicious expulsions as well. The movements tell you things and seeing them is helpful.

    2 votes
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    0 comments  ·  Screens/User Interface  ·  Flag idea as inappropriate…  ·  Admin →
    completed  ·  Joshua Roy responded

    We have had this for about a year. To see in WISEid you must also be set up in WISEdata Collections Portal with access. If you have then the enrollments are visible in the Search Results and Match Review if you expand the details for a person there is a section Enrollments that shows last 2 enrollments for that person.

  12. One Match Request Per WiseId

    If a student is already on the change request list, don't add another request. Match on WiseId

    4 votes
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    1 comment  ·  Business Rules  ·  Flag idea as inappropriate…  ·  Admin →
    completed  ·  Joshua Roy responded

    Last year we changed the system if there is a pending change request and a new upload creates the same Change Request no new change request is created.

  13. Error Help

    It would be helpful to know what data fields are missing when getting this error message upon uploading a file to WISEid: Unexpected Data in File Detected. Please Verify that the File Has Complete Rows of Data Before Attempting to Re-Submit.

    1 vote
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    1 comment  ·  Flag idea as inappropriate…  ·  Admin →
  14. 2 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  15. Differentiate Contacts - Student/Staff

    For WISEid "Contacts" we should probably be able to select a Primary/Secondary and Generics for each area... Student/Staff. Right now, there is no way to determine what group a contact works with. If not fixed, this will be very confusing when trying to reach someone. Thanks!

    1 vote
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    0 comments  ·  Screens/User Interface  ·  Flag idea as inappropriate…  ·  Admin →
    completed  ·  Jeffery Post responded

    In today’s release of WISEid (9/22/16) you now have the ability to mark contacts for Student records, staff records or both.

  16. Instead of requiring birth city, make it optional.

    Birth certificates do not always give the city of birth. Many birth certificates only list county. Requiring this information means creating additional records be kept because the annotated birth certificate should be what is on the birth certificate, not what you verbally ask a parent.

    1 vote
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    1 comment  ·  DPI Policy  ·  Flag idea as inappropriate…  ·  Admin →
  17. Creating a New WISEid

    Suggestion sent in by River Valley School District:

    When creating a new WISEid, it would be helpful for the WISEid # to display after all information is entered and saved. Currently, I have to re-search for the person to get the ID#. (Unless I'm missing a step somewhere) Thanks for considering an update.

    3 votes
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    0 comments  ·  Automation  ·  Flag idea as inappropriate…  ·  Admin →
    completed  ·  Joshua Roy responded

    We added the WISEid to the top of the Edit Person page awhile back. So now at end of completion you return to Edit Person the WiSEid is showing before the persons name.

  18. Missing Entity IDs

    Please add the ability to update/add Entity ID's that are missing. Currently the only way to fix for a few is to upload another person file which is a lot of work for only a few missing records. Thanks.

    7 votes
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    2 comments  ·  Screens/User Interface  ·  Flag idea as inappropriate…  ·  Admin →
    completed  ·  Joshua Roy responded

    We have ability now to request Entity ID changes in the WISEid and WISEstaff tabs one person at a time. We also have ability to search ELO for the correct person.

  19. Thanks!

    I am not sure who this should go to - so please route. I think that the report submission went so much better this year! When everything is 100% the way it should be, it will be very easy to use. I also liked being able to print out the report for my files. Thank you for the hard work.

    1 vote
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    completed  ·  1 comment  ·  Screens/User Interface  ·  Flag idea as inappropriate…  ·  Admin →
  20. Link to Google Community

    It is probably on here somewhere but could you add a link to the WI DPI WISEdata discussion community on Google? Maybe under the help tab? I had trouble finding it this afternoon.

    1 vote
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    1 comment  ·  Automation  ·  Flag idea as inappropriate…  ·  Admin →
    completed  ·  Joshua Roy responded

    I implemented. If you click help and then the application the Google Community will be on the list of help options.

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