WISEid
Please share your ideas and suggestions to DPI on how the WISEid system should work.
Caution: This is a public forum. Do not include any student identifiable information. Inappropriate content will be removed.
46 results found
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Spaces in last name
WISEid student change request should not be generated when the difference is just spaces or hyphens in the name.
7 votesThis was put in place at end of 2019 but there were cases being missed we corrected in November 2020.
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Do not deny Parent Name Change Requests
When a parent informs us of a name change, while sometimes documentation is provided, we do not require it, in order to update our SIS. We do however, take the necessary steps to ensure that a name is not duplicated, incorrect, or wrong. I can see the need for the match-review process with students (and legal documentation), but the denial/appeal process with a parent name seems redundant.
3 votesWe decided just to get rid of Parent Name Change Requests entirely since it was too complicated.
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Help Desk Link
Put a link to the "Help Desk Ticket" on both WISEid and WISEstaff.
14 votesWISEid and WISEstaff now have a link to ‘Open a Help Ticket’ that can be found under the Need Help? menu.
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Staff and Student Indicators on Screens
On the Change Request screen and the WISEid Edit Screen, indicate if it is for a staff or student. Spent several minutes trying to locate the person in our SIS only to find out they were a staff member. Not everyone deals with both student and staff.
4 votesWe added filters on the Message and Change Request for Staff vs Students now so you can focus on just those. On the WISEid Edit Screen we have the Local Person ID section which shows for agencies if its staff or student. We also include that info when you search for a person now in the results.
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Provide a student download for approved change requests
The Student Downloaded by Local Person ID is a file that shows students who have now left the district . So is there a way to pull a file (or download a file) that will tell me all the students who have been requested by another district. I would prefer to have a file rather than looking at the approved through Change Request one by one
2 votes -
need instructions on page
Next steps. I think that we need more directions or information under each category. Example. I have uploaded my csv file. Then, I went to results and downloaded the new/comment filled csv file back from the State. I tried to clean things up and resubmit. I am now down to zero errors, but 4 potential match issues that I need help with. Instructions would help. Thanks.
9 votesAt the end of 19-20 collection, we implemented documentation on each page with directions and tooltips when applicable. We have also have an Overview page in the application menu that describes all pages and how to use them.
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Allow District-to-District transfer of students
Districts could send/request students based on WISEid by flagging them for transfer and an accept/reject process. This would help avoid data errors and duplicate data entry.
14 votesChange Request system does this currently as long as you vote to deny a change request in 7 days it is blocked.
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Develop better match criteria for students with two last names
Students with two last names are frequently duplicated. Some districts might have used one or the other last name instead of both. Other districts might have last names in a different order. Another district might put a dash between two last names while another might use a space. Better matching criteria would help eliminate duplicates.
Please work on a way to help identify students with two last names correctly in WISEid.
10 votesWe now filter out differences in matches due to hyphens, periods, or spaces.
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Updating a person should only be done by agencies with an active reporting association
Changing (Updating or editing) a name, DOB or gender should only be performed by users from agencies that have an unconflicted and current association established in a collection.
staff as an example: a contract record should exist in the staff collection that established an association between the person and the Agency before that person can be edited by that agency.
Students would need an enrollment record in the student collection.
This suggestion basically mimics the current behavior of WSLS
42 votesTowards the end of 16-17 we sent a request to SIS vendors to change their downloads of Person Upload data to provide an option or default to only including Students/Staff that are enrolled in the current school year. This should effectively complete the requested solution. If your vendor doesn’t allow limiting your Person Upload to just current year staff/students please submit a help desk ticket with your vendor to remind them to implement this requested change.
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Delete most of footer
I think most of the footer can come off of the page. Maybe contact info with questions.
State Superintendent of Public Instruction Tony Evers, Department of Public Instruction
125 S Webster Street
P.O. Box 7841, Madison, WI 53707-7841 (800) 441-45631 voteNow just says "Wisconsin Department of Public Instruction – Carolyn Stanford Taylor, State Superintendent ".
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WISEid Automatic Email Reminders
It may be helpful to have WISEid send an automatic email to the user contact email address when there are changes (approvals & denials) so the School District contact person knows there is information waiting for them. I suggest providing the link right to the page the contact person needs to be at. Not all of us get onto this site immediately (especially in the midst of the beginning of the year) to take time to specifically log in and check this daily and within the seven days allotted for changes. An automatic email would ease this reporting. - Stephanie…
1 voteWe implemented both required and optional notifications. The optional notification types you can subscribe to in the application under Message Center – Agency Notifications.
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WISE Id creations
New principal to Wisconsin. Would someone give me step by step instructions for creating Wise Ids for new students in my building please?
1 vote -
Students with 2 different items to approve/deny. Separate WISEid alert for each specific "item" for approval/denial.
I often receive WISEid alerts for a single student that have two items in a single alert. Example: One line item is a name difference; Another line item is a race/ethnicity change.
I would like the ability to approve or deny a single line item.
The issue is that the District may need to Approve one of the line items and Deny the other line item. This option is not available; a District can either Approve ALL line items or Deny All line items.
2 votes -
Name Change for Case Only
Can you eliminate name change requests when the only difference is a change in case? We're asked to approve a difference between an "old value" of SMITH and a "new value" of Smith. Unless case is important, it would be nice not to see those!
4 votesThis was fixed in the last year.
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Back button to Staff list
Back button to Staff List
1 voteWe deployed two solutions around this problem. One is when you open a staff person it opens in a new tab you can close out and go back to the original page when done looking or making changes for the person. Secondly we have a new button on the top right corner of the Staff List “Go to Navigator” that will allow you to navigate from person to person on the list without having to keep going back to the main page until you are done.
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link from school name to school Contacts
Messages and Change Requests. Make the school districts involved a link to their contact information from the request screen.
5 votesWe now have this in place on the Message and Change Request page and also other places in the application where the Agency Name is listed.
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Add Filter to Search Screen for Staff vs. Student
Add a filter to sort WISEid searches by student versus staff
1 vote -
Email notification when a message/change request needs my attention
When a message/change request comes to my agency, I would love an email notification. Often times the seven days has come and gone before I even have a chance to see it.
37 votesWe have completed this finally. There are a few rough edges we are fixing in the next month or so, but the system is up and running. You can subscribe to emails from the WISEid/WISEstaff Admin Menu \ Agency Notifications page. Please suggest new ideas if there is any activity we currently don’t monitor that you want to get notifications for.
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Easy access to applications
Please allow the ability to switch back and forth between the WISEid application and the WISEdata portal.
4 votesNow when you click the Exit button you have option to “Go to DPI Secure Home” where you can easily go to any of the DPI Applications you have access to including WISEdata Portal.
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Duplicate request notification
Notification about duplicate reports being approved or denied to requesting agency. As they would need to know if the change went through to correct their SIS information.
9 votesInformation is now in WISEid under Message Center – Duplicate Merge Requests. We also have Notifications in our Notification system to alert districts of change in status.
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