WISEid

Please share your ideas and suggestions to DPI on how the WISEid system should work.
Caution: This is a public forum. Do not include any student identifiable information. Inappropriate content will be removed.

I suggest the WISEid system...

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  1. Ability to Separate Auto-matched Students

    Ability to separate students that automatically match but are different kids. Or for the system to look at more fields to match information before automatically grouping them under the same WISEid.

    We have students automatically matching to students from other districts due to their first name, last name, and date of birth matching. It is causing errors for both districts since they end up with the same WISEid imported back into the SIS.

    4 votes
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      0 comments  ·  Automation  ·  Flag idea as inappropriate…  ·  Admin →
    • Last Enrollment Information History

      In Last Enrollment Information, it was helpful to have the movement of the student all the years in school? Right now you can only see the Last Enrollment Information. It helps me as a Registrar, especially when the parents don't tell you all the schools the students have attended and trying to get records. It helps at the High School level with suspicious expulsions as well. The movements tell you things and seeing them is helpful.

      2 votes
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        0 comments  ·  Screens/User Interface  ·  Flag idea as inappropriate…  ·  Admin →

        Thank you for the feedback. We at DPI understand the need to track enrollment. You are able to find enrollment history using the WISEdash for Districts tool. (Login to WISEdash for Districts is through Secure Home https://apps2.dpi.wi.gov/secure/home). The WISEdash for Districts tool now provides current enrollment information sent to WISEdata via your SIS, but be aware, however, some districts are still working to get 2016-17 enrollments reported through the WISEdata system.

        DPI is still analyzing if and what enrollment information is appropriate to display within the WISEid application.

        Hope this helps!

      • Staff and Student Indicators on Screens

        On the Change Request screen and the WISEid Edit Screen, indicate if it is for a staff or student. Spent several minutes trying to locate the person in our SIS only to find out they were a staff member. Not everyone deals with both student and staff.

        4 votes
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          0 comments  ·  Screens/User Interface  ·  Flag idea as inappropriate…  ·  Admin →
        • Requests to Approve or Deny

          We just received an item that we are supposed to approve or deny. I don't understand how we could possibly make a decision on this. It is to approve or deny a last name change for a teacher who left our district in the summer of 2015. We have no way of knowing any information about her since she hasn't worked here for a year. Maybe there should be another choice to acknowledge this--like unknown? Thanks.

          1 vote
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            0 comments  ·  DPI Policy  ·  Flag idea as inappropriate…  ·  Admin →
          • Match Review

            The match review is cumbersome and time consuming. Madison has over 300 to review, it will take a long time to to do this.

            1 vote
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              planned  ·  1 comment  ·  Flag idea as inappropriate…  ·  Admin →
            • Provide a student download for approved change requests

              The Student Downloaded by Local Person ID is a file that shows students who have now left the district . So is there a way to pull a file (or download a file) that will tell me all the students who have been requested by another district. I would prefer to have a file rather than looking at the approved through Change Request one by one

              1 vote
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                1 comment  ·  Automation  ·  Flag idea as inappropriate…  ·  Admin →
              • I suggest the WISEid system lists "Comments" chronologically, with the most recent comment, at the top of the list instead of the bottom.

                It is natural for our eyes to go to the top of the list looking for the most recent event. I feel that anywhere there is a list that includes dates, the newest item should be listed first.

                4 votes
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                  0 comments  ·  Screens/User Interface  ·  Flag idea as inappropriate…  ·  Admin →
                • URGENT Training on WISEid Student Application Process & Expectations

                  I was startled to find out about the impending change from the WSLS to WISEid system for student tracking. While I have heard whispers of info, finding out about the need to exit students this July and enter into a new process and system is concerning at this date and time. I would respectfully request that trainings, videos or conferences be made available to us who work within these systems every day. At a District level not only do I need to learn the student side of the application( I have worked w/ WISEstaff) I now need to learn, understand…

                  1 vote
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                    planned  ·  3 comments  ·  DPI Policy  ·  Flag idea as inappropriate…  ·  Admin →
                  • Entity # Duplicates

                    Suggestion from Oshkosh Area School District: In addition to the Report Duplicates for WiseId's we hope to have a Report Duplicates for Entity #'s - we had 2 cases recently that had the wrong number & could not fix or report the errors.

                    1 vote
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                      1 comment  ·  Match Review  ·  Flag idea as inappropriate…  ·  Admin →
                    • help buttons

                      Can you put a help button (?) next to each button? It would help tremendously.

                      Also, put the order that work is to be completed at the top - left (before person). Every time I enter this program, I am at a bit of a loss on what to do next, in what order.

                      15 votes
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                        planned  ·  2 comments  ·  Screens/User Interface  ·  Flag idea as inappropriate…  ·  Admin →
                      • need instructions on page

                        Next steps. I think that we need more directions or information under each category. Example. I have uploaded my csv file. Then, I went to results and downloaded the new/comment filled csv file back from the State. I tried to clean things up and resubmit. I am now down to zero errors, but 4 potential match issues that I need help with. Instructions would help. Thanks.

                        7 votes
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                          0 comments  ·  Match Review  ·  Flag idea as inappropriate…  ·  Admin →
                        • Error List from Results screen is cumbersome.

                          When looking at the errors returned from a file:

                          (1) the count is a count of persons with errors, not the error count; maybe this is ok, but it wasn't what I expected

                          (2) to view the errors I have to click on every single person which is very tedious if there are hundreds...

                          - from helpdesk call with Waunakee

                          2 votes
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                            under review  ·  2 comments  ·  Flag idea as inappropriate…  ·  Admin →
                          • 28 votes
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                              2 comments  ·  Flag idea as inappropriate…  ·  Admin →
                            • Allow District-to-District transfer of students

                              Districts could send/request students based on WISEid by flagging them for transfer and an accept/reject process. This would help avoid data errors and duplicate data entry.

                              11 votes
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                                2 comments  ·  Automation  ·  Flag idea as inappropriate…  ·  Admin →
                              • Cumbersome process to add multiple person names

                                The CSV upload allows only for one alternate name. As we are making this initial loads, we have several staff with multiple names. Our only options are to load multiple files to get all names or do some work by hand. We may decide to only enter the 2 names.

                                - from Help Desk call with Waunakee

                                2 votes
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                                  under review  ·  0 comments  ·  File Layouts  ·  Flag idea as inappropriate…  ·  Admin →
                                • Develop better match criteria for students with two last names

                                  Students with two last names are frequently duplicated. Some districts might have used one or the other last name instead of both. Other districts might have last names in a different order. Another district might put a dash between two last names while another might use a space. Better matching criteria would help eliminate duplicates.

                                  Please work on a way to help identify students with two last names correctly in WISEid.

                                  9 votes
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                                    started  ·  0 comments  ·  Flag idea as inappropriate…  ·  Admin →
                                  • Download files of WISEids should provide Educator Entity/File Number for licensed persons

                                    To provide additional "Hard" matches for importing WISEid files into the school Districts HR or SIS systems, the Educator File Number should be provided on Persons that have them.

                                    This could help import data in a number of situations. a specific example is where a district has separate HR and SIS software packages that do not share a local id (Employee or Payroll Number) across them. When either system could generate a state report including Educators, the WISEid will need to be loaded into both systems. DPI is recommending that the HR system be the system of record for managing…

                                    26 votes
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                                      planned  ·  2 comments  ·  File Layouts  ·  Flag idea as inappropriate…  ·  Admin →
                                    • Updating a person should only be done by districts with a Local_Row_key Association

                                      Changing (updating or editing) a persons Name, DOB, and Gender would only be editable by users from districts that have established a relationship with that person.

                                      19 votes
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                                        under review  ·  0 comments  ·  Business Rules  ·  Flag idea as inappropriate…  ·  Admin →
                                      • Updating a person should be done by an active district and require confirmations from other active districts via inbox messaging

                                        Updating a person should be done by an active district and require confirmations from other active districts via inbox messaging.

                                        Active reporting districts should be able to update any information, but it should be held in limbo until all other active districts with conflicting information "Accept" these changes via a home screen message in an inbox within the application. - no calling unless to remind someone to go into the app and accept changes

                                        DPI then has ability to override, but no need to manage individual changes.

                                        14 votes
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                                          started  ·  1 comment  ·  Flag idea as inappropriate…  ·  Admin →
                                        • Once a WISEid generated it should never be invalid

                                          Districts should not need to delete or update a WISEid that is merged with other records. Both IDs should remain valid so that school staff are no longer concerned with getting lists of WISEids to change from DPI.

                                          This would not eliminate all manual updates as splitting an improperly matched WISEid would still require at least one district to update its records. However the local_row_key could be used to assist in those scenarios.

                                          11 votes
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                                            started  ·  0 comments  ·  Match Review  ·  Flag idea as inappropriate…  ·  Admin →
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