WISEid

Please share your ideas and suggestions to DPI on how the WISEid system should work.
Caution: This is a public forum. Do not include any student identifiable information. Inappropriate content will be removed.

I suggest the WISEid system...

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  1. Updating a person should only be done by agencies with an active reporting association

    Changing (Updating or editing) a name, DOB or gender should only be performed by users from agencies that have an unconflicted and current association established in a collection.

    staff as an example: a contract record should exist in the staff collection that established an association between the person and the Agency before that person can be edited by that agency.

    Students would need an enrollment record in the student collection.

    This suggestion basically mimics the current behavior of WSLS

    44 votes
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      under review  ·  5 comments  ·  Business Rules  ·  Flag idea as inappropriate…  ·  Admin →
    • 28 votes
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        2 comments  ·  Flag idea as inappropriate…  ·  Admin →
      • Download files of WISEids should provide Educator Entity/File Number for licensed persons

        To provide additional "Hard" matches for importing WISEid files into the school Districts HR or SIS systems, the Educator File Number should be provided on Persons that have them.

        This could help import data in a number of situations. a specific example is where a district has separate HR and SIS software packages that do not share a local id (Employee or Payroll Number) across them. When either system could generate a state report including Educators, the WISEid will need to be loaded into both systems. DPI is recommending that the HR system be the system of record for managing…

        26 votes
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          planned  ·  2 comments  ·  File Layouts  ·  Flag idea as inappropriate…  ·  Admin →
        • Email notification when a message/change request needs my attention

          When a message/change request comes to my agency, I would love an email notification. Often times the seven days has come and gone before I even have a chance to see it.

          19 votes
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            0 comments  ·  Automation  ·  Flag idea as inappropriate…  ·  Admin →
          • Updating a person should only be done by districts with a Local_Row_key Association

            Changing (updating or editing) a persons Name, DOB, and Gender would only be editable by users from districts that have established a relationship with that person.

            19 votes
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              under review  ·  0 comments  ·  Business Rules  ·  Flag idea as inappropriate…  ·  Admin →
            • help buttons

              Can you put a help button (?) next to each button? It would help tremendously.

              Also, put the order that work is to be completed at the top - left (before person). Every time I enter this program, I am at a bit of a loss on what to do next, in what order.

              15 votes
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                planned  ·  1 comment  ·  Screens/User Interface  ·  Flag idea as inappropriate…  ·  Admin →
              • Updating a person should be done by an active district and require confirmations from other active districts via inbox messaging

                Updating a person should be done by an active district and require confirmations from other active districts via inbox messaging.

                Active reporting districts should be able to update any information, but it should be held in limbo until all other active districts with conflicting information "Accept" these changes via a home screen message in an inbox within the application. - no calling unless to remind someone to go into the app and accept changes

                DPI then has ability to override, but no need to manage individual changes.

                14 votes
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                  started  ·  1 comment  ·  Flag idea as inappropriate…  ·  Admin →
                • Once a WISEid generated it should never be invalid

                  Districts should not need to delete or update a WISEid that is merged with other records. Both IDs should remain valid so that school staff are no longer concerned with getting lists of WISEids to change from DPI.

                  This would not eliminate all manual updates as splitting an improperly matched WISEid would still require at least one district to update its records. However the local_row_key could be used to assist in those scenarios.

                  11 votes
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                    started  ·  0 comments  ·  Match Review  ·  Flag idea as inappropriate…  ·  Admin →
                  • Help Desk Link

                    Put a link to the "Help Desk Ticket" on both WISEid and WISEstaff.

                    9 votes
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                      0 comments  ·  Screens/User Interface  ·  Flag idea as inappropriate…  ·  Admin →
                    • Develop better match criteria for students with two last names

                      Students with two last names are frequently duplicated. Some districts might have used one or the other last name instead of both. Other districts might have last names in a different order. Another district might put a dash between two last names while another might use a space. Better matching criteria would help eliminate duplicates.

                      Please work on a way to help identify students with two last names correctly in WISEid.

                      9 votes
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                        started  ·  0 comments  ·  Flag idea as inappropriate…  ·  Admin →
                      • Denial

                        Make comments required for a denial of request, please

                        9 votes
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                          0 comments  ·  Screens/User Interface  ·  Flag idea as inappropriate…  ·  Admin →
                        • Special Characters in names

                          Allow for special characters in names. Example: Téa. Váquéz, Garciá, Zöe, Eleña, etc.

                          7 votes
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                            0 comments  ·  Match Review  ·  Flag idea as inappropriate…  ·  Admin →
                          • Allow extended ASCII characters in person name and aliases

                            Allow all of the following characters to be submitted and displayed in a person's name fields: Refrence: http://www.asciitable.com/ Decimal values: 65-90, 97-122, 128-154, 160-165

                            7 votes
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                              under review  ·  1 comment  ·  Business Rules  ·  Flag idea as inappropriate…  ·  Admin →
                            • Allow District-to-District transfer of students

                              Districts could send/request students based on WISEid by flagging them for transfer and an accept/reject process. This would help avoid data errors and duplicate data entry.

                              7 votes
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                                2 comments  ·  Automation  ·  Flag idea as inappropriate…  ·  Admin →
                              • Missing Entity IDs

                                Please add the ability to update/add Entity ID's that are missing. Currently the only way to fix for a few is to upload another person file which is a lot of work for only a few missing records. Thanks.

                                7 votes
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                                  2 comments  ·  Screens/User Interface  ·  Flag idea as inappropriate…  ·  Admin →
                                • need instructions on page

                                  Next steps. I think that we need more directions or information under each category. Example. I have uploaded my csv file. Then, I went to results and downloaded the new/comment filled csv file back from the State. I tried to clean things up and resubmit. I am now down to zero errors, but 4 potential match issues that I need help with. Instructions would help. Thanks.

                                  6 votes
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                                    0 comments  ·  Match Review  ·  Flag idea as inappropriate…  ·  Admin →
                                  • I suggest the WISEid system lists "Comments" chronologically, with the most recent comment, at the top of the list instead of the bottom.

                                    It is natural for our eyes to go to the top of the list looking for the most recent event. I feel that anywhere there is a list that includes dates, the newest item should be listed first.

                                    4 votes
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                                      0 comments  ·  Screens/User Interface  ·  Flag idea as inappropriate…  ·  Admin →
                                    • One Match Request Per WiseId

                                      If a student is already on the change request list, don't add another request. Match on WiseId

                                      4 votes
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                                        planned  ·  1 comment  ·  Business Rules  ·  Flag idea as inappropriate…  ·  Admin →
                                      • Button consistency

                                        Under Results, the Error and Match buttons do not look like buttons, but the little letter icon to the far left does. The buttons should be more consistent.

                                        - comment from Waunakee during helpdesk call

                                        4 votes
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                                          under review  ·  0 comments  ·  Automation  ·  Flag idea as inappropriate…  ·  Admin →
                                        • Ability to Separate Auto-matched Students

                                          Ability to separate students that automatically match but are different kids. Or for the system to look at more fields to match information before automatically grouping them under the same WISEid.

                                          We have students automatically matching to students from other districts due to their first name, last name, and date of birth matching. It is causing errors for both districts since they end up with the same WISEid imported back into the SIS.

                                          4 votes
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                                            0 comments  ·  Automation  ·  Flag idea as inappropriate…  ·  Admin →
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